cut no-shows, and eliminate admin overload in the next 30 days using our “Fix the Follow-Up” automation system.
We've set up a done-for-you automation system that handles missed calls, reminders, follow-ups, and reactivations — so your team can focus on patient care, not chasing admin.
Your clinic is busy. Your systems aren’t.
Most chiropractic clinics don’t have a “leads problem” — they have a systems problem. Your diary might look full, but behind the scenes, time and revenue are quietly leaking away.
Any Of These Sound Familiar:
The phone rings during treatments and potential new patients slip through the cracks
Your front desk is juggling calls, emails, DMs, online forms, and WhatsApp with no single, organised workflow
Reminders are sent manually (if at all), so no-shows and late cancellations eat into your week
People enquire, say they’ll “get back to you”, and never do — because nobody has time to follow up properly
Inactive patients rarely hear from you again after their last visit
The team is constantly putting out fires instead of following a smooth, repeatable process
This isn’t a staffing issue — it’s a workflow issue. And that’s exactly what smart automation fixes.
We turn your clinic’s chaos into clear, automated workflows
Dynamo Media Solutions builds and manages automation systems designed specifically for chiropractic clinics. We plug in alongside your existing tools and take the repetitive, manual work off your team’s plate.
Audit
We map out how enquiries, bookings, reminders, and follow-ups currently work in your clinic — and identify exactly where time and revenue are being lost.
dESIGN
We design clear automation journeys for missed calls, new enquiries, reminders, no-shows, reactivations, and reviews based on how your clinic operates.
Build & Integrate
We build everything for you inside our system and connect it to your existing software and communication channels.
Monitor & Optimise
We keep an eye on performance, tweak the flows, and support your team so the system keeps working smoothly as your clinic grows.
What automation looks like in your clinic
Here’s how the system works in real life — for you, your team, and your patients.
Turn Missed Calls Into Patients
When someone calls and no one can answer, they get an instant text: “We missed you – here’s the link to book or request a call-back.” Every web form and social enquiry is captured and followed up automatically.
Result: Far fewer missed enquiries and more new patients booked in — without hiring extra front-desk staff.
Kill No-Shows, Fill Your Diary
Patients get perfectly timed SMS + email reminders before each appointment. If they cancel or don’t show, the system chases the rebook and helps refill those gaps in your diary.
Result: Fewer empty slots, more treatments delivered, and weekly revenue that doesn’t swing all over the place.
Reactivate Patients On Autopilot
Lapsed and inactive patients receive friendly, value-led check-ins based on where they left off in their treatment plan and your clinical recommendations.
Result: Patients who would’ve quietly disappeared come back in for care — boosting lifetime value without extra marketing spend.
One System, Zero Patient Slip-Ups
Every call, text, email, form and booking lands in one clean dashboard, with clear stages for leads, active patients and reactivations. Your team can see exactly who needs what — and action it in a click.
Result: No more lost messages, duplicate work or guesswork — just a clinic that runs like a well-oiled machine.
We don’t replace your PMS — we enhance it
Your practice management software is great for clinical notes, basic scheduling, and record-keeping.
Our system sits around it and handles what most PMS tools weren’t built for:
– Capturing and following up on new enquiries
– Automating reminders and no-show rescue
– Reactivating past patients
– Collecting reviews
– Centralising communication
Your PMS keeps your records organised.
Our automations keep your communication and workflows organised.
We work alongside tools like Cliniko, TM3, WriteUpp and others — not against them.
WHAT CLINICS TYPICALLY SEE after implementing automation
Every clinic is different, but practices that implement automation like this often report:
Results:
5–10 hours of front-desk time freed up each week
Noticeable reductions in no-shows and late cancellations
Fewer missed enquiries after hours or during busy periods
Staff feeling less “constantly behind” and more in control of their day
Patients commenting on how smooth and responsive the communication feels
Is this right for your clinic?
Perfect for:
Not a fit for:
Clinics where the front desk feels stretched and reactive.
Busy chiropractic clinics with a steady flow of enquiries.
Clinics that don’t use any digital tools and don’t plan to.
Teams who aren't open to changing any existing process.
Owners who know they’re leaving money on the table through missed calls, no-shows, and weak follow-up.
Teams who are open to improving their processes and using automation to support their work.
Practices looking for a “magic switch” without being willing to collaborate on how they operate.
See exactly where your clinic is leaking time and appointments
If your clinic feels busy but your team feels stretched, automation is usually the missing piece.
In a free 30-minute Automation Audit, we’ll:
– Map out your current enquiry → booking → reminder → follow-up process
– Show you where time and patients are slipping through the cracks
– Outline what an automation system tailored to your clinic could look like
No pressure. No hard pitch. Just clarity.
Is this right for your clinic?
Perfect For:
Clinics where the front desk feels stretched and reactive
Busy chiropractic clinics with a steady flow of enquiries
Owners who know they’re leaving money on the table through missed calls, no-shows, and weak follow-up
Teams who are open to improving their processes and using automation to support their work
Not Perfect For:
Practices looking for a “magic switch” without being willing to collaborate on how they operate
Teams who aren't open to changing any existing process
Clinics that don’t use any digital tools and don’t plan to
Simple, transparent pricing
No vague retainers. No hidden extras. Just a clear setup fee and ongoing support.
One-Time Setup & Build
Here's what you get:
Full Automation Audit of your current processes
Custom design of your clinic’s automation journeys
Build-out of all key workflows (missed calls, enquiries, reminders, no-show rescue, reactivations, reviews)
Integration with your existing tools and communication channels
Staff walkthrough so your team knows exactly how everything works
Total value: £1599
Today Just £799
Ongoing Optimisation & Support
Here's what you get:
Monitoring and optimisation of your automations
Updates and tweaks as your clinic evolves
Support for your team if anything needs adjusting
Optional creation of new campaigns (e.g. seasonal recalls, special offers, clinic announcements)
Total value: £799
Today Just £399
STILL NOT SURE?
Frequently Asked Questions
Will this replace my current practice management system?
No. Your PMS handles your clinical notes, scheduling, and records. Our system focuses on communication and workflow: enquiries, reminders, no-show rescue, reactivations, and reviews. We plug in alongside your current tools rather than replacing them.
How long does setup take?
Most clinics are fully set up within 2–4 weeks, depending on how complex your current processes are. The Automation Audit gives us a clear picture so we can build quickly and efficiently.
How much time will this take my team?
We do the heavy lifting. We’ll need a short onboarding call and some information about how your clinic currently operates. After that, we handle the build and only involve your team when we’re ready to walk them through the finished system.
What if we’re already busy and booked?
Automation isn’t just about filling your diary. It’s about reducing no-shows, rescuing cancellations, smoothing communication, and giving your team their time back. Many “busy” clinics still lose hours each week on avoidable admin and missed appointments.
What if we don’t see any benefit?
During the Automation Audit, we’ll be upfront about whether we believe automation will make a real difference for your clinic. If we go ahead and you’re not seeing clear time savings or smoother processes, we’ll work with you to tweak and improve the system until it does.
Do you lock us into a long contract?
No. The setup fee is one-time, and the £399/month is rolling. You stay because the system is helping your clinic — not because you’re tied into a long agreement.
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